Student Worker - Supplier Position
Job Title: Student Worker - Supplier Position
Job Classification: Business Operations, Student
Department: Business Services
Hiring Manager: Buffy Nehring
Contact: [email protected]
Work Schedule: Minimum 10 hrs per week between the hours 8am-5pm Monday-Friday
Desired Length of Employment: Ongoing
Pay Rate: $9.00-$11.00
Job Description:
This position supports Baylor and the Payment Services by providing instructions and communicating with department & financial managers regarding transaction status, errors, budget errors, proper use of account codes, invalid accounts & departments.
This position supports Baylor and the Payment Services by providing instructions and communicating with department & financial managers regarding transaction status, errors, budget errors, proper use of account codes, invalid accounts & departments. Verify supplier requests and records.
• Verify and approve supplier requests and records by updating supplier registration to match documentation submitted by the supplier, and allocating it all to an Excel spreadsheet.
• Timely review and approve supporting documentation in accordance with university policies and regulatory such as W9, W8-Ben, W-8Ben-E, and bank documentation.
• Verify supplier address and bank updates by following Baylor’s best practices in preventing fraud in scam with verbal verification.
• Verify accuracy of supplier and voucher information for 1099/1042S reporting, I.E Addresses, etc.…
• Provide customer service to suppliers who may need assistance with registering or verifying supplier details.
• Assist with special projects that may help the supplier onboarding process, inactivating suppliers, analysis, research, website maintenance and Outlook calendar scheduling.
• Other duties may include identifying variances in accounts, documenting internal controls and procedures, identifying and assisting staff in implementing accounting or processing efficiencies with the supplier registration.
The function of this position is:
• Providing excellent customer service
• Assisting with supplier set-up
• Responding to requests in a timely, accurately fashion, and within university policy compliance
• Verifying tax compliance
Additional Details:
• Perform business operations duties for assigned area of responsibility
• Provide excellent customer service to clients
• Ability to prioritize and take initiative
• Assist with various projects, activities, and tasks related to business operations
• Ability to comply with university policies
• Maintain regular and punctual attendance
• Perform business operations duties for assigned area of responsibility
• Provide excellent customer service to clients
• Ability to prioritize and take initiative
• Assist with various projects, activities, and tasks related to business operations
• Ability to comply with University policies
• Maintain regular and punctual attendance
• Ability to Use Excel
Employer: Baylor University
Work Location: Clifton Robinson Tower
Work Address: 700 S University Parks Dr, Waco, TX 76706
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