ASSISTANT MANAGER - PROCUREMENT
Project Tendering & Commercial Evaluation
• Handle the tendering of projects; from floating the tender till the appointment of a vendor.
• Check the Request For Proposal (RFP) received from the Department.
• Manage the tender.
• Receive and evaluate the proposals.
• Prepare commercial and combined evaluation for management’s approval.
Purchases and Vendor Management
• Maintain a list of approved suppliers
• Sourcing and engaging with reliable suppliers and vendors.
• Float tenders/ orders as per the requirement of the department
• Supplier performance to analyses and any issues with clients to be escalated and report to be submitted to Higher Management.
• To validate and approve the New Vendor registration in the iSupplier system.
• Arranging quotes from prospective vendors by sending Request for Quotation (RFQ).
• Validate the quotations received, prepare comparison sheet (Bid Analysis), Organize meeting with Vendors as and when required.
• Short list the vendor(s) confirm the quality, negotiate for price reduction and delivery lead time, get the approval from the management.
• Issue Purchase Order to the selected vendor.
• Finalize purchase details of orders and deliveries.
• Ensure that vendors are following contract/ PO terms throughout the appointed period.
• Interact with Shipping agents for the smooth delivery of overseas delivery items.
• To deal with warranty claim/ replacement, item return to supplier and cancel the Purchase order with a justification.
• Ensure availability of goods and services as per the agreed timeline.
• Sort out any issues with suppliers, such as problems in material quality and delayed material arrivals.
• Negotiating with suppliers and vendors to secure favorable commercial terms.
Contracts
• Prepare contracts with standard terms & conditions.
• Liaise with legal, commercial, and finance departments to ensure that the terms of the agreement pertaining to their area of work are agreed upon.
• For Annual Maintenance contracts, initiate the request on time, get the proposals, negotiate and co-ordinate with department to evaluate the technical terms and arrange to renew the AMC, as per Contractual terms and conditions and issue purchase order for the same as per Management’s approval.
Handling Asset Disposals
• Handle Scrap Auction and Asset Disposals.
• Obtain proposals in s sealed envelope.
• Hold a Tender Opening Meeting.
• Evaluate proposals and obtain management’s approval to shortlist the Buyers.
• Negotiating and awarding contracts in accordance with asset disposal policies and procedures.
Oracle Procurement System
• Ensure all POs are issued from Oracle system
• Manage all Oracle Fusion User Training and Support.
Others
• Prepare reports periodically - Cost Saving report, Open PO reports etc.
• Deal with Finance dept. for necessary payment related matters and invoice submission status with Vendors.
• Understand material needs of the warehouse team based on the inventory levels.
• Updating COO/ department heads on any urgent purchases or any issues with supplier.
• Ensure Compliance with procurement policies
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