save-the-children - Ukraine | 2025-01-21 18:55:14

Safeguarding 

Provide the East Area Office team with safeguarding expertise and guidance to reduce the safeguarding risk for both children and adults in the affected community, and to respond robustly, effectively and in a child-centered way to any suspected violations. He/she will ensure that child safeguarding is embedded in every stage of the country office program cycle, from assessment and country strategy development, through to exit strategy planning. Reporting to the Area Director, the HR & Safeguarding Coordinator will map and help the team to respond to the major safeguarding risks to children in the EAO, including the risks of sexual abuse and exploitation by Save the Children staff, volunteers, INGO workers and partners. The role will manage the area level safeguarding violation reports and concerns, working closely with, and building the capacity of, focal points among the national staff.  The Safeguarding Coordinator will provide guidance and, on the job, safeguarding coaching and mentoring for national and international staff, partners and volunteers, and link with Child Protection within Save the Children and other NGOs, to ensure a coherent child-centered response to any child safeguarding concerns. The Safeguarding Coordinator will have close engagement and work hand in hand through an harmonised approach with the other area Safeguarding Coordinators while receiving support from the Head of Safeguarding and Safeguarding Manager. He/she and will also provide capacity building support to the existing safeguarding focal points on the ground and take part in multi-agency groups such as the PSEA taskforce, where active, relevant clusters, and work proactively with other active NGOs, especially regarding any joint reporting mechanisms or referral pathways. 

HR

Ensure EA office is compliant compliance with SCI and SC Ukraine HR policies, Labour Law of Ukraine, and Civil Code of Ukraine.  The position is responsible for the timely and accurate preparation staff payroll, employment contracts and supporting finance team with payments to staff delivering services under service contracts. The post holder will have Area Office responsibility for the recruitment of national staff, onboarding, and staff professional development. The incumbent will be required to work in close cooperation with program and support units, partners and stakeholders, ensuring high-quality HR services. Other tasks such as the maintenance of employee databases, personal files, HR trackers and reporting are included in position holder responsibilities.

KEY AREAS OF ACCOUNTABILITY:

Safeguarding:

• Support Area Director under the guidance of Risk, Compliance and Safeguarding Director in ensuring standards of safeguarding are met, and the safeguarding cases are managed appropriately.
• Ensure that the safeguarding focal points responds in real-time to safeguarding violations in an effective, robust and child/rights-centered way.
• Ensure that case information is kept confidential, documented and filed/stored appropriately
• Provide expertise to humanitarian colleagues and local staff to identify, analyse and act to mitigate key safeguarding risks to children and adults in our programmes and programme areas, identifying groups who may be at higher risk (e.g., adolescent girls, disabled children, children without appropriate care) 
• Identify and ensure integration with other programme sectors, ensuring that safeguarding issues are raised and addressed in real-time – e.g., in the Mobile Health Unit, CFS’s, digital Learning Centres and Adolescent Friendly Spaces, or schools.
• Work closely with MEAL to develop (or strengthen) adequate reporting mechanisms.
• Ensure key safeguarding risks are recorded (without confidential data) on the regular situation reports.
• Provide expertise for the partners to align with the minimum safeguarding standards with Save the Children.
• Deliver Safeguarding training to staff members and partners as required.
• Participate in relevant coordination mechanisms, including Clusters and PSEA networks and support the coordination of Safeguarding activities

Human Resources:

As a member of the HR Team

• Work with HR team to ensure the EAO complies with all organizational policies, procedures and standards;
• As guided by the HRM ensure that all required support is provided promptly, at scale and in line with the rules and principles during emergencies;
• According to SC policy, collects and stores relevant staff information - personal data, contracts/agreements, signed policies, certificates of trainings completion, etc).
• Preparation of HR related agreements, documents, orders, letters, in accordance with Ukrainian labour law. 
• Ensures staff complete timesheets in accordance with SC practice. 
• Collects, checks and tracks leave forms and updates Leave Tracker.
• Manages/Conducts inductions for new staff members.
• Ensure submission of payroll payment documents of the Service workers to Finance department.
• Oversees day-to-day HR activities.
• Ensures all processes and documentation related to staff registration, taxation, insurance, learning & development are complete.
• Supports in organizing and conducting team-building activities.
• Ensures recruitment processes are followed and documentation complete. 
• Ensures timely and correct records updates in HR Oracle System.  
• Support with administrative functions when needed. 

Policies, Procedures and Employee Relations

• Support staff on interpretation and application of organizational policies and procedures and on other HR related matters.
• Supervise the development of adequate HR practices and processes aligned with the organisation’s overall strategy. 
• Facilitate effective implementation of mechanisms such as international deployment and in-country staff rotation to ensure flexible resourcing of staff needs. 
• Provide ethical oversight and leadership across the East area office.
• Monitor and advise on disciplinary matters in accordance with established policies and procedures;
• Mediate conflict, grievances and harassment cases.

Child Safeguarding

• Ensure that the organization recruits only representatives who are suited to work with children and to apply strict child safe recruitment practices;
• Ensures that everyone associated with the organisation is aware of their obligations and responds appropriately to issues of child abuse and the sexual exploitation of children. 

Recruitment, Onboarding and Staff Administration

• Coordinate recruitments and timely submission of recruitment updates.
• Coordinate timely and effective on boarding of new hires
• Support with thorough review that employment terms, conditions and practices are fair, consistent, compliant with labour law and Save the Children human resource policies and best practice, and appropriate to the context;
• Ensure a conducive work climate that enhances staff motivation and retention. 
• Ensure staff wellbeing and splendid team spirit across the organization.

Team development and supervision

• Manage the HR team; define expectations, provide leadership and technical support as needed.
• Manage the performance of all staff in Human Resources work area through;
• Effective use of the performance management system including the establishment of clear, measurable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
• Coaching, mentoring and other developmental opportunities;
• Recognition and rewards for outstanding performance;
• Documentation of performance that is less than satisfactory, with appropriate performance improvements / work plans

SKILLS AND BEHAVIOURS (SCI Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities, providing the necessary development to improve performance and implementation of programme activities.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS AND EXPERIENCE

Essential:

• University degree in social sciences (psychology, social work…), preferably in a subject related to Human resources and child rights 
• 2-4 years progressively advanced management experience in Human resources and child protection including at least experience in emergencies setting. 
• Experience of case management and investigations
• Proven ability to work in culturally diverse and challenging environments including first hand emergencies response.
• Excellent interpersonal, communication and team management skills
• Proficient in MS Excel, MS Word, Outlook
• Good team member skills, including the ability to be part of and organise, support, manage and develop a small team;
• Experience in designing and delivering trainings, including strengthening the capacity of key stakeholders 
• Experience of working with partners and of using a participatory approach as well as of coordinating responses with a range of actors, including Government authorities, national/local organisations, NGOs, UN;
• Ability to achieve results and maintain consistent high standards of professional behaviour and achievement, including when working alone;
• Ability to manage stress, be flexible and accommodating in difficult and frustrating working circumstance;
• Fluency in written and spoken English and Ukrainian.
• Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities in both development and emergency contexts;
• In-depth knowledge of employee relations and develop and maintain knowledge of current employment legislation;
• Experience in capacity building and setting frameworks for staff development;
• Resourcefulness and creativity in developing the role of HR within the programme and ensuring the most effective support to line management; Willingness and ability to dramatically change work practices and hours in the event of responding to emergencies;
• Demonstrated credibility with colleagues and stakeholders at all levels of an organization;
• Strong interpersonal skills with the ability to demonstrate skills in leading a multi- disciplined team through a period of change
• Leadership skills, including the ability to supervise and motivate qualified professional staff with strong personal value systems
• Analytical, decision making and strategic planning skills and the ability to handle multiple priorities
• Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff;
• Team building skills;

Job Location: 

Dnipro, with up to % 20 travels to various locations, including FO of the EAO (Kharkiv, Sumy, etc.)

Equal Opportunities 

The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Health and Safety

The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Code of Conduct 

The post holder is required to carry out the duties in accordance with SCI Code of Conduct.

Child Safeguarding Policy

The post holder is required to carry out the duties in accordance with SCI Child Safeguarding Policy, Social media Policy, Information Technology Policy

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