undp - Jordan | 2024-07-24 17:22:40

The project will pinpoint GHG mitigation projects eligible for international funding, thereby enhancing Jordan`s ability to implement cost-effective climate policies. Aligned with existing climate initiatives, the project strengthens local capacities and identifies synergies with other national and local projects. Furthermore, it will explore interlinkages between climate change and gender equality, contributing to gender-responsive climate policies.

Through the proposed Enabling Activity, Jordan intends to leverage existing capacities. Additional support is sought for sustainable reporting, with a focus on developing a domestic Measurement, Reporting, and Verification (MRV) platform and enhancing transparency. The project promotes Jordan`s green transition by capitalizing on institutional networks and lessons learned, fostering stakeholder collaboration across ministries and sectors.

 

Under the overall guidance and supervision of Programme Coordinator of Sustainable Green Pathways and Inclusive Growth Portfolio and direct supervision of the Project Manager, the Project Assistant will be recruited on a full-time basis to support project implementation, track contracts and budget delivery, liaise with UNDP Jordan’s Administrative and Finance units to facilitate project implementation, and prepare administrative and financial reports as part of the M&E framework of the project. S/he will be responsible for operational project management support functions.

 

Scope of Work 

 

The Project Assistant to support the BTR1 – NC5/BTR2 project oversight, including monitoring the implementation of activities and the expenditure of funds, supporting project coordination efforts with the consultants, and the preparation of the terms of references of the consultants.

Under the direct supervision of the Project Manager,  the Project Assistant is expected to perform the following duties:

Administrative tasks:

• Support in country-level coordination, to facilitate coherent  on the ground coordination and collaboration;
• Support project coordination efforts with the management consultants;
• Calendar keeping and appointment scheduling;
• Write correspondence with stakeholders and vendors; 
• Maintain filing systems and updating records and bookkeeping tasks;
• Follow up on the procurement plan of the project;
• Conduct as part of the project team the Insurance Development Forum meetings; 
•  Support as part of project team the preparation and implementation of events and consultants visits.
• Make logistical arrangements for missions and expert’s visits, prepares briefing kits and background materials;
• Ensure all project documentation (progress reports, consulting and other technical reports, minutes of meetings, etc.) are properly maintained in hard and electronic copies in an efficient and readily accessible filing system, for when required. 
• Forcast and refine/review reports;
• Support the liaison role in the field;
• Assist the Project Manager in day-to-day management and oversight of project activities, by flagging up potential risks and issues to the project team;
• Assist the M&E team in matters related to M&E and knowledge resources management, and establish the overall results-based M&E strategy in accordance with M&E plans outlined in the project document.
• Guide and coordinate the review of the Project Results Framework, including:

 

Technical Support to the Project Manager:

• Prepare structured progress reporting reports; 
• Participate in meetings and coordinate activites;

1. Provide technical advice for the revision of performance indicators.
2. Identify sources of data, collection methods, who collects data, how often, cost of collection and who analyses the data.
3. Facilitate annual review of risks by the PM.

• Provide support for conducting data collection and review, compilation of background materials for use in reporting, discussions and briefing sessions, prepare components of presentations and briefings; 
• Drafts correspondence relating to assigned project areas; clarifies, follows up, responds to requests for information, ensuring proper communication and information exchange within the Project Team;
• Support developing the work plan and be familiar with, as part of the project team;
• Support the project manager and communications officer in ensuring the visibility of the UNDP and its partners, and develop a communication strategy to document and share project activities including support video documentaries, record success stories etc.

Financial Tasks:

• Assist the Project Manager and Programme Associate in preparation of AWP, draft budget revisions and drafts monthly, quarterly and annual financial reports for the project;
• Prepare documentation for vendors and for Request for Payments, to ensure smooth financial operation of AWP activities.
• Well versed in budgeting, inventory maintenance, time management and task prioritization;
• Ensure payments are processed in a timely manner;
• Ensure vendor supplies are entered in the financial system;
• Solid know-how of general office procedures and excellent organizational skills.

Perform any other tasks assigned by the project manager.

 

Institutional Arrangement

The incumbent will be working under the direct supervision of the development of BTR1 – NC5/BTR2 Project Manager and in direct collaboration between the Green Pathways and Inclusive Growth team.
 

Core
Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Thematic Area	Name	Definition
Partnership management	Relationship management	Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Digital & Innovation	Social Media	Knowledge of social media and ability to advise the use of social media.
Digital & Innovation	Design thinking	-Solving problems by putting people at the center, visualizing ideas and making them tangible in order to improve them through and iterative process of developing and testing. - Strong empathy skills, being able to put yourself ""in someone else`s shoes"", understand needs, abilities, preferences, motivations, (everyday) experiences from different perspectives as well as their cultural, social, economical, and political contexts.  -Ability to identify and challenge assumptions, (cognitive and social) biases, and dominant mental models by generating new perspectives and frames that help redefine the problem, solution, and opportunity space.  -Being able to work with incomplete information, ambiguity, and opposing views, needs and constraints and synthesize them into solutions that are viable, technically feasible, and useful
Administration & Operations	Procurement concepts, processes, and management	Knowledge of procurement processes and management

Min. Education requirements	Completion of Secondary Education is required  Or University degree in Business, Administration, Finance, or any related field will be given due consideration, but it is not a requirement.
Min. years of relevant work experience	Minimum of five years (with  Secondary education) or two years (with a Bachelor’s degree) of progressive relevant experience in providing project management, administration or related field is required.
Required   skills	Proficiency in the use of computer software applications especially MS Word and MS Excel, and including database management and accounting software; Proven experience in project administration, budgeting activities and preparing work plans.
Desired skills in addition to the competencies covered in the Competencies section	Proven experience in working with international organisations and national NGOs. Experience/Familiarity with technical assistance projects, analyzing & interpreting financial data, and monitoring budgets. Excellent Skills in technical writing, analytical writing, communication, interpersonal, data analysis, and reporting. Experience/Familiarity with M&E framework for project management. Strong analytical skills, good interpersonal and team-building skills/experience.
Required Language(s)	Fluency in written and oral English and Arabic communication skills is required.
Professional Certificates	NA

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