Fleet Manager
ROLE PURPOSE:
The Fleet Manager is responsible for optimizing the organization`s vehicle operations by managing cost recovery, route planning, and fleet assessments. The role holder ensure compliance with regulations, maintain vehicle records, and oversee vehicle maintenance and driver behavior across the country office. Additionally, the role involves sourcing and purchasing new vehicles, disposal of used ones, and aligning local standards with global fleet policies. Key duties also include liaising with various stakeholders to uphold safety and security procedures, monitoring service intervals and emissions, and conducting fleet reviews. This role is essential for maintaining high safety standards, efficient fleet management, and superior customer service in SCI humanitarian operations in Ukraine.
KEY AREAS OF ACCOUNTABILITY :
- Manage fleet effectively, focusing on cost-effective route planning for delivery vehicles and coordinating dispatch activities.
- Assist in conducting fleet management capacity assessments and support fleet surveys.
- Maintain up-to-date vehicle records, including maintenance and service times, accidents, and vehicle ancillaries.
- Ensure all vehicles are properly registered, licensed, and comply with statutory requirements.
- Collaborate with regional and central teams to support the Vehicle Cost Recovery Model for fleet management.
- Schedule regular vehicle maintenance to ensure operational efficiency and minimize downtime.
- Monitor driver behavior to ensure high level of customer service.
- Participate in sourcing and purchasing new vehicles and oversee the sale or auction of used vehicles. • Develop local standards aligned with the Global Fleet for implementation.
- Collaborate with the Global Fleet Team to develop vehicle and passenger security and safety procedures/systems.
- Support the Director of Supply Chain in maintaining accurate vehicle records and entering data into ProFleet system.
- Monitor IVMS/FMS data to ensure adherence to vehicle service intervals and control CO2 emissions.
- Regularly review fleet size to maintain cost-effectiveness.
- Organise driver/vehicle user training events and develop skills and standards to the highest safety standards.
- Provide advice on fleet issues that affect overall operations.
- Maintain timely communications with relevant supply chain functions within the organisation.
- Liaise with international, government, non-government organisations, and local contractors on relevant vehicle and transport issues.
- Perform assigned task my line manager under the scope of supply chain management as required
QUALIFICATIONS:
- Bachelors in Logistics, transport, management or equivalent is essential, Master`s degree an advantage
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