save-the-children - Ukraine | 2024-08-06 17:26:23

ROLE PURPOSE:

The role will be responsible for the Procurement activities in the South Area Office. Under the supervisions of the Supply Chain Manger, the role has accountability for all Procurements.

The role will report to and will have technical support available from Supply Chain Manger, at the South Area Office.

 

KEY AREAS OF ACCOUNTABILITY :

 

• Ensuring that programme and office purchases are made in a timely and transparent manner
• Ensuring Save the Children procurement policies and procedures are followed at all ties
• Seeking to achieve value for money on all procurements;
• Leading on a range of procurement activities – from simple quotations to national tenders.
• Working with requesters to prepare detailed tender / RFQ documentation
• Receiving bids/quotations and completing competitive bid analysis where applicable
• Facilitating Procurement Committee processes and meetings
• Processing PO’s in line with approved competitive bid analysis/summary and sharing with the supplier for delivery
• Implementating and negotiating contracts and framework Agreements with suppliers.
• Timely sharing of PO’s and approved samples with warehouse officer is redness of delivery of goods.
• Preparing the Payment Request and full pack of the relevant documentation for the Finance
• Creating monthly plan of payments 
• Preparing a weekly/monthly procurement Report to the supply chain manager, detailing all ongoing procurements and other relevant information.
• Complying with and promoting all Save the Children Global policies such as Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.
• Daily support of the Supply Chain Manager for the all ongoing procurement activities

EXPERIENCE AND SKILLS

 

Essential:

1. Over 2 years experience in a procurement role for a reputable company / organisation. 
2. Experience in completing multiple procurement processes (including RFQs and tenders).
3. Excellent analytical skills and ability to use basic analysis tools like Excel 
4. Ability to build effective working relationships quickly with a wide range of people, both internally and externally
5. Strong communication skills - written and spoken Ukrainian and English 

Desirable

Experience in the following areas is desirable :

1. Supply chain / logistics experience in humanitarian contexts 
2. Experience in technical areas of supply chain operations including procurement, transport, distribution, warehousing and stock management, fleet management and asset management

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