undp - Guatemala City, Guatemala | 2024-08-08 00:06:39

Under the guidance and direct supervision of the Procurement Manager, the Procurement Associate ensures the execution of effective, efficient, and transparent procurement services and processes in CO.  S/he promotes a client-focused, quality, and results-oriented approach in the Unit. 

The Procurement Associate collaborates closely with Operations, Programme, and project teams in the Country Office, Region, and UNDP HQ and with suppliers to exchange information and resolve complex procurement-related issues.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams to enhance and enable horizontal collaboration. 

Key Duties and Accountabilities

1.) Implement sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.
Example of Duties:	Ensure full compliance of procurement activities with UNDP rules, regulations, policies, through implementation of effective internal controls.  Elaborate the contents of internal procurement Standard Operating Procedures (SOPs) and map CO procurement business processes in consultation with direct supervisor and office management.
2.) Organize procurement processes for CO, projects, and other UN Agencies.
Example of Duties:	Provide guidance and inputs to the project team on procurement plans for the country office and projects.  Prepare and conduct RFQ, ITB or RFP, or other procurement method, and receive and evaluate quotations, bids or proposals in full compliance with UNDP rules and regulations.  Prepare Purchase orders and contracts in and outside e-procurement, prepare recurring purchase orders for contracting services, and create vendors supplier  and buyer profiles in e-procurement. Prepare submissions for internal procurement review committees (CAP, RACP, and ACP).  Prepare reports on procurements in CO.  Implement or partake in joint procurement processes for the UN agencies in line with the UN reform. Ensure the safekeeping and e-filing of all information and documentation of procurement processes.
3.)  Implement sourcing strategies to find best values in the marketplace and align purchasing strategy to project and CO goals.
Example of Duties:	Develop and update local data bases or rosters of suppliers.  Implement supplier selection and evaluation.
4.) Facilitate procurement knowledge building and knowledge sharing in CO.
Example of Duties:	Organize procurement training for programmee,  operations and project staff. Organize procurement training for suppliers  vendors on e-procurement modules. Synthesize lessons learned and best practices in procurement. Make sound contributions to knowledge networks and communities of practice.
5.)
Example of Duties:
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

 

Expected Demonstration of Competencies
Achieve Results	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies 

Thematic Area	Name	Definition
Procurement	Sourcing	Ability to find, evaluate and engage suppliers of goods and services
Procurement	Financial Analysis	Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability
Procurement	Procurement Management	The ability to acquire goods, services or works from an outside external source.
Procurement	Stakeholder Management	Ability to work with incomplete information and balance competing interests to create value for all stakeholders
Business Management	Customer Satisfaction/ClientManagement	Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers` needs. Provide inputs to the development of customer service strategy Look for ways to add value beyond clients’ immediate requests Ability to anticipate client’s upcoming needs and concerns
Business Management	Risk Management	Ability to identify and organize action around mitigating and proactively managing risks
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels

Requirements

Education

• Secondary education is required   
• A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
• CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Experience, Knowledge, and skills

• Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and/or international level.
• Experience in International Organizations and/or public sector procurement of goods and services would be an advantage. 
• Knowledge and experience in the application of UNDP´s procurement rules and regulations is highly desirable,
• Knowledge and experience in the application of procurement rules of World Bank, Inter-American Development Bank, European Union and/or other international organizations would be an advantage.
• Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP.

Language Requirements

• Fluency in English language is required.
• Fluency in the UN language of the duty station is required
• Fluency in the national language of the duty station is required for local staff

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  
 

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

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