Associate Programme Officer UNOCHA (Nationals Only)

undp - Panama City, Panama | 2024-08-16 05:31:48

Background

 
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UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


The Latin America and the Caribbean Humanitarian Fund (LAC HF), managed by OCHA (Office for the Coordination of Humanitarian Affairs) from its Regional Office in Panama, through a dedicated Regional Humanitarian Financing Unit (RHFU). 

The LAC HF has been established in 2024 by the ERC (Emergency Relief Coordinator) to provide a stable and flexible platform for donors addressing emergencies across the region, including sudden-onset disasters, escalating crises, and ongoing humanitarian situations. With current funding mostly coming from a handful of donors, supplemented by a broader range of emergency-specific public and private contributors, LAC HF seeks engagement from non-traditional donors.

Managed from OCHA`s Regional Office in Panama, LAC HF dynamically adjusts its Country Envelopes based on evolving needs, donor interest and partner capacity. Each Envelope is managed by the respective UN Resident Coordinator or Humanitarian Coordinator, with support from an in-country Advisory Board, and working with national coordination mechanisms.

Colombia and Haiti have been prioritized initially and based on their success over time, LAC HF could expand to other countries based on humanitarian needs and donor interest. This means LAC HF could possibly expand to support responses to phenomena like El Niño or hurricanes affecting multiple countries. Additionally, LAC HF and CBPFs (Country-Based Pooled Funds ) are complementary to one another, with LAC HF Envelopes potentially evolving into full CBPFs (Country-Based Pooled Funds) as needed, or CBPFs (Country-Based Pooled Funds) scaling back into LAC HF Envelopes, depending on the context.

Position Purpose

Under the guidance and direct supervision of the Pooled Fund Manager and Head of Office (OCHA ROLAC), the Associate Programme Officer is responsible for the implementation of the programmatic and monitoring functions of the Regional Humanitarian Financing Unit (RHFU), including both funding mechanisms led by ROLAC (Regional Office for Latin America and the Caribbean): the LAC HF (with country envelopes in Colombia and Haiti), and CERF (Central Emergency Response Fund). The Associate Programme Officer leads the formulation, management, and evaluation of programme and monitoring activities within his/her portfolio; and provides advice services.

The Associate Programme Officer works in close collaboration with other units and field offices within OCHA, programme staff in other UN Agencies, OCHA and CBPF (Country-Based Pooled Funds ) section staff in HQ, cluster coordinators, technical advisors/experts, partners and donors to ensure successful processes within the RHFU and LAC HF, including the country envelopes in Colombia and Haiti; and CERF when necessary.

 
Duties and Responsibilities
  1. Substantively contribute to the RHFU: Fund Management and Coordination:
  • Support and implement standardized policy in line with the CBPF (Country-Based Pooled Funds) Global Guidelines and HQ guidance.
  • Liaise with NGOs, UN partners as well as clusters and OCHA field offices with country envelopes to follow-up on project progress and overall Fund progress.
  • Contribute to ensure proper communication and support during the allocation process of LAC HF and CERF to all stakeholders.
  • Liaise with and provide necessary support to recipient organizations of the Fund throughout the life cycle of the projects, promoting coherence between humanitarian needs and response.
  • Contribute to organize field missions, conferences, meetings, and events related to LAC HF under the guidance of the Pooled Fund Manager.
  • Under the guidance of the Pooled Fund Manager and in collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, contribute to document and disseminate results, best practices and results of the Fund across internal and broader audiences through information and communication products/pieces (i.e., bulletins, feature stories, photographs/videos, websites, etc.).
  • Contribute, when necessary, on the CERF allocation processes and Coordination mechanisms and allocation reporting to HQ.

2. Support the fund allocation process from the design of the allocation strategy and throughout the project cycle:

  • Contribute to the process of Internal Capacity Assessments for new partners following the CBPF (Country-Based Pooled Funds) Global Guidelines. 
  • Ensure necessary coordination during fund allocation processes with relevant counterparts in line with the Terms of Reference and/or allocation guidelines (i.e., Review and/or Advisory Boards, cluster leads, humanitarian organizations, and OCHA).
  • Contribute to the drafting of the Fund`s allocation strategies for LAC HF and CERF allocations following guidance from the Humanitarian Coordinators/HoOs and the Pooled Fund Manager, in consultation with relevant counterparts and coordination fora.
  • Contribute to the review process of project proposals by the RHFU and review committees and follow up with partners on programmatic aspects.
  • Communicate concerns about proposals, project documents and/or implementing partners to the Pooled Fund Manager.
  • Oversee programme implementation with the implementing partners within the approved projects. 
  • Organize training and workshops related to LAC HF or CERF processes, programmatic and cross-cutting issues, reporting and monitoring activities, proposal development, and others programmatic topics.
  • Contribute to LAC HF and CERF reporting and follow up processes.
  • Keep the Pooled Fund Manager informed of trends and/or individual cases that contribute to evidence-based decisions or actions. 

3. Lead the monitoring of LAC HF-funded projects and ensure compliance with monitoring instances:

  • Ensure compliance with monitoring and reporting requirements in place for the Fund.
  • Develop the monitoring plan for LAC HF-funded projects including field site visits and reporting instances according to the Operational Modalities and the CBPF (Country-Based Pooled Funds) Global Guidelines. 
  • Organize and conduct regular field visits to LAC HF-funded projects to monitor their implementation, ensuring the alignment with the project proposal and the Grant Agreement. 
  • Ensure that field monitoring reports and recommendations to implementing partners are reflected in the One Grant Management System (OneGMS) on a timely manner and in compliance with CBPF (Country-Based Pooled Funds) Guidelines.
  • Ensure timely reporting of project implementation and communicate concerns to the Pooled Fund Manager.
  • Ensure that results and findings from monitoring visits are shared with the Pooled Fund Manager and implementing partners in a timely manner, and recommendations are followed-up.
  • Ensure that implementing partners submit narrative reports within the established timeline for all LAC HF-funded projects.
  • Monitor the delivery and review of narrative reports from implementing partners to ensure compliance with CBPF (Country-Based Pooled Funds) Global Guidelines and to provide feedback.
  • Ensure all project documents are on OneGMS partner files.

4. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization:

  • Perform other duties as assigned by LAC HF Pooled Fund Manager.

Supervisory/Managerial Responsibilities: Supervises programme staff. 

 
Competencies

 
Core:   

Achieve Results:

 

 LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:

 

 LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously

 

 LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility 

 

 LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination  LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner

 

 LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion

 

 LEVEL 2: Facilitate conversations to bridge differences, considers in decision making 

People Management:

 

UNDP People Management Competencies can be found in the dedicated site.  

 

Cross-Functional & Technical competencies (insert up to 7 competencies) 

Thematic Area Name Definition
Business Management Results-based Management
  • Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Business Management Project Management
  • Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business Management Portfolio Management
  • Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment
Business Management Monitoring
  • Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Business Management Working with Evidence and Data
  • Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Business Direction & Strategy System Thinking
  • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
2030 Agenda: Engagement & Effectiveness Effectiveness 
  • Project Quality Assurance

 

  
 
Required Skills and Experience
 
Education:
  • Advanced university degree (master`s degree or equivalent) in political science, social science, international studies, public administration, economics, legal science, or a related field is required or 
  • A first-level university degree (bachelor´s degree) in  humanitarian or development affairs, social sciences, public administration, international studies, economics, or a related field is required.  
Experience, Knowledge and Skills:
  • Two (2) years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national and/or international level in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or related area is required. 
  • Experience in humanitarian financing, e.g., grant management, fundraising, and donor relations for humanitarian programmes, is desirable.
  • Experience with United Nations and/or NGOs desirable. 
  • Excellent written and verbal communication skills, and ability to establish and maintain a good working relationship. 
  • Experience in the use of computers, office software packages (MS Word, Excel, etc.), database packages, and web-based management systems.
  • Demonstrated experience in report writing.
  • Experience in project management and supervision, monitoring and evaluation, and administration is desirable.
  • Experience in grants management and in the design of logical frameworks is desirable.
  • Ability to work with moderate supervision, efficiently, competently, and with integrity with diverse people.
  • Willingness to work under pressure in an international and multicultural environment.
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners and colleagues to achieve organizational goals.

Languages:

  • Fluency in Spanish and English is required for this position. 
  • A good knowledge of French is desirable. 
  • Knowledge of Haitian Creole is desirable. 
Disclaimer

All posts in the NO categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

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