dp-world - United Arab Emirates | 2025-01-29 12:27:42

Job Purpose

The Group Manager - Strategic Sourcing & Contracts is accountable to:

• Manage the execution of procurement activities, including pre-tender phase, vendor selection and pre-qualification, tender preparation, tender management and evaluation, tender negotiation and award, contract preparation and execution, and contract management activities.
• Specialised in category management of ‘Technology and Security’.

 

Key Accountabilities

The Group Manager – Strategic Sourcing & Contracts is responsible for:

• Manage procurement processes of various global projects (as assigned by the Group VP – Strategic Sourcing & Contracts).
• Ensuring all procurement-related contracts deliver the best value to DP World (completed on time, on budget and quality as per the agreed scope of works).
• Ensuring all tenders are conducted in a fair, transparent, auditable, and ethical manner (as per the Group Procurement Policy).
• Build trusted relationships and collaborate with internal project stakeholders and external vendors.
• Ensure all tender and contract documents are kept up-to-date and maintained for audit trail purposes.

 

The Group Manager – Strategic Sourcing & Contracts will be responsible for specific tasks in each project-related procurement phase, as explained herein:

Pre-tender Phase:

• Participate in procurement strategy meetings with project stakeholders to ensure a clear understanding of the project, agree on procurement process timelines, agree tender scoring criteria, and define roles and responsibilities.

Vendor Selection and Pre-Qualification: 

• Collaborate with the Vendor Management Team to ensure all proposed vendors are registered and pre-qualified on the relevant eSourcing portal.
• Support the establishment and maintenance of pre-approved vendors based on category management.
• Support the completion and review of vendor selection documents that require approval from project stakeholders prior to tender publication.

Tender Preparation: 

• Review all tender documents to ensure completeness and fit-for-purpose.
• Ensure tenders are created on the relevant eSourcing Portal.
• Ensure all relevant approvals are obtained prior to tender publication.

Tender Management and Evaluation:

• Ensure all vendor clarifications are addressed in a timely manner by liaising with relevant project stakeholders.
• Proactively manage vendor participation in tenders to ensure responses are received in a timely manner.
• Ensure all tender clarification meetings are arranged and executed in a timely manner.
• Support and advise end-users with conducting technical evaluations and preparing technical evaluation summary reports.
• Manage commercial analysis of tender responses and prepare commercial evaluation summary reports.

Commercial Negotiation and Award:

• Execute negotiation strategies with shortlisted vendors to obtain best and final offers (as agreed with the Group VP – Strategic Sourcing & Contracts)
• Prepare, present, and obtain approvals on final award recommendations.

Contract Preparation and Execution:

• Execute contracts based on agreed contract templates and agreed deviations from the tender process (as approved by the Group VP – Strategic Sourcing & Contracts)
• Issue and obtain approvals/signatures from relevant parties for commercial documents/contracts.

Contract Management Activities:

• Ensure all contracts are executed on the relevant eSourcing Portal with key meta-data.
• Support the management of the overall contract lifecycle.
• Where applicable, review and approve invoices and payments related to executed commercial contracts.
• Support the management, analysis, and execution of any addendums, amendments, and variation orders.
• Ensure contract closeout activities are completed in a timely manner.
• Prepare and manage a contract management checklist to ensure all contractual requirements are met.
• Support end-user with vendor performance management activities.

 

Qualifications

• Bachelor’s degree in technology/computer science (or equivalent).
• Bachelor’s degree in business administration/management (or equivalent).
• Preference given for master’s or equivalent.
• Knowledge and relevant training in Category Management of ‘Technology & Security’

 

Experience

• Experience in tendering & contract management roles within large multinational organisations.
• Proven track record of successfully delivering commercial tenders and contracts (specifically within Technology & Security categories).
• Demonstrable knowledge of laws related to Technology contracts and procurement legislation.
• Ability to work autonomously.
• Proven ability to resolve project-related issues and prioritizing deliverables.
• Proven proficiency in the use of MS Office and eSourcing Technologies (preference with Oracle Fusion).

 

Skills

• Project, Tender & Contract Management.
• Negotiation & influencing.
• Teamwork.
• Value engineering.
• Change management.
• Strategic thinking, problem solving and decision making.
• Market intelligence – related to vendors capabilities within specific procurement categories.

 

Please note that only Emirati Talent will be considered for this particular opportunity. 

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