Project Assistant
TITLE: Project Assistant
TEAM/PROGRAMME: Child Poverty / Programme Implementation LOCATION: Pin Laung and Hsihseng, Kayah Southern Shan Area
Number of Positions: 4
GRADE: NAT-5 CONTRACT LENGTH: Fixed Term
CHILD SAFEGUARDING
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the vetting process staff.
ROLE PURPOSE
Under the direct supervision of Project Coordinator, the Project Assistant will be responsible for the successful management and implementation of short term humanitarian (cash transfer) project for conflict affected households in Hsihseng and Pinlaung townships. The project aims to increase food consumption of individuals in the targeted areas.
The Project Assistant will implement the activities related to advocacy, beneficiary selection, beneficiares verification, registration and providing cash assistance to vulnerable community in target townships as guidance by Project Coordinator. This post holders will lead overall field implementation and laision with community to be successful implmenatation of project activities in project areas as planned.
SCOPE OF ROLE:
Reports to: Project Coordinator
Staff reporting to this post: NIL
Budget Responsibilities: NIL
Role Dimensions: Regular contact of basic factual information
Travel: Regular visit to the targeted areas
KEY AREAS OF ACCOUNTABILITY
• Assist program relative assessment data collection and in the entry process of the data
• Assist to Project Coordinator and facilitate the field level meeting for beneficiary selection as well as committee formation in community level
• Take steps to ensure that the programme benefits for the more vulnerable families and assist in beneficiary selection in a participatory and transparent manner.
• Ensure the field level implemenation and training schedule with targeted beneficiaries.
• Assist the supervisor in preparing work plan, distribution plan and budget estimation and develop weekly plannings, including transportation and other support needs
• Coordinate for project implementation with other departments as well as project stakeholders to achieve desired project outputs and outcomes ( including workplan and other community level coordination session. )
• Ensure community mobilization, and facilitate community-based project activities through regular interaction with beneficiary and community members.
• Ensure humanitarian response provision activities in community level smoothly through quality monitoring support such as cash disbursement and etc.
• Support to supervisor in conducting field activities.
• Assist and facilitate capacity building workshops, awareness sessions, review meetings and training sessions for variety of stakeholders.
• In coordination with MEAL staff for monitoring and documentation onprogress of project activities in geographic area/s of assignment.
• Assist in procurement of materials, supplies and maintenance of project equipment and repair.
• Liaise with Township and village/Camp authorities, and departmental officials regarding the project activities as necessary
• Ensure respective committees, and community members involve in participatory monitoring and evaluation process
• Assist during donor monitoring and senior management visits as well as consultant/technical support visits to the field site.
• Provide about Save the Children’s Child Safeguarding Policy and Code of Conduct and ensure compliance of these policies to all program beneficiariesby age-appropriate verbal or written information in relevant languages.
• Any other duties and tasks assigned by the supervisor, including participation to emergency response interventions inside and outside of the duty area.
Child Safeguarding Responsibilities:
• Ensure that your staff is providing all beneficiaries of your programme with ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.
BEHAVIOURS (Values in Practice)
Accountability:
• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.
Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.
Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Always acts in the best interests of children
PERSON SPECIFICATION
• Bachelor degree in related field or completion of high school is required.
• At least 1 year thematic experience in development programming and/or Humanitarian Response
• Experience working in humanitarian, post-conflict, and recovery context is desirable
• Previous experience in food aid program is preferred.
• Professional working experience with international organizations preferable
• Computer proficiency (or at last willingness to learn)
• Ability to live and travel in remote locations, and ability to speak local language
• Interest & willingness to learn from community
• Commitment to and understanding of Save the Children’s aims, values and principles.
• A commitment to children’s rights, children’s participation and non-discrimination
• Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure
• Willingness to travel to field offices and work in difficult environment according to travel requirements
General:
• Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All staff has an obligation and a responsibility to:
• Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
• Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
• Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in their personal and professional lives.
All managers have the above responsibilities as well as ensuring
• Their staff are doing the above.
• That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
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