CHILD SAFEGUARDING:

Level 3:    The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

ROLE PURPOSE: 

The Procurement Officer (Buying) is responsible for purchasing of goods and services in Nigeria based on needs of Save the Children’s programmes, managing orders and relations for a complex portfolio of programmes. The Procurement Officer will also support the Procurement Coordinator in:

Ensuring that the right supplies and services are procured and that there is timely procurement and delivery of goods and services to programmes to deliver outstanding results for children.

Ensuring best value for money is achieved through competitive and transparent procurement processes.

Scope of the Role:

Reports to: Procurement Co-ordinator (Buying).

Staff reporting to this post: Procurement Assistant (Buying), Procurement Intern.

Duties And Responsibilities:

Procuring Goods and Services (Buying):

• Manage suppliers professionally and proactively, providing feedback to improve performance and leading periodic review meetings.
• Provide procurement advice and support to field offices.
• Deliver management information reports summarising key trends in performance of the procurement section against KPIs.
• Manage procurement for the Nigeria programme in line with SCI procurement policies, processes and quality standards through supervision of Purchase Requests and Purchase Order processes.
• Deliver on the Country office supply plan, combining use of ad-hoc procurement, approved suppliers and contracted suppliers to meet the needs of the programmes.
• Ensure all orders are processed in timely manner, inputted on Procurement Tracker, status updates are communicated to programmes, and that all relevant documentation is filed appropriately.
• Ensure supplier files are routinely updated on performance and that regular reviews of performance are undertaken by the Procurement Committee for evaluation of suppliers for future use.
• Develop strong relations with field office programmes to support them in improving their ordering practices and review all Procurement Plans together with the Procurement Manager.
• Delegate to the Procurement Assistant Routine Procurement duties and support and supervise to ensure processes are followed in a timely manner and according to SCI policies.

Team Management and Capacity Building:

• Conduct Performance Review with line report and ensure clear work and personal development objectives are established with timelines and regular feedback and support is provided.
• Develop strong relationships with field office programmes to support them in improving their procurement practices
• Performance Management:
• Support the line manager in the production of management information reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of procurement processes.

Systems, Tools and Processes:

• Promote and ensure compliance to our Procurement Policy, Procedures and quality standards
• Responsible for ensuring Supplier Enablement activities are carried out so that as many suppliers as possible transact with SCI through the Ariba Network.
• Support the Procurement Coordinator Buying with Vendor Management activities.
• Provide ProSave support and Procurement advice for requestors.
• Support head office initiatives around global supply chain systems, as required with specific focus on Procurement as guided by our Regional and Centre Offices.

Safeguarding:

• Flag safeguarding concerns noticed during programme implementation as well as share good practices identified.

Qualifications

• B.A / BSc in Management, Procurement, Logistics, Supply Chain Management or related field.
• Chartered Institute of Procurement & Supply (CIPS UK) or equivalent Experience.

Experience and Skills:

• Minimum of 4 years of relevant experience working in procurement, preferably in an NGO/and/or development program, with in depth experience in managing procurement processes
• Strong knowledge and experience of implementing procurement processes, driving contract compliance and embedding buying best practice
• Excellent supplier management skills and a strong ability to hold suppliers accountable to deliver on their responsibilities
• Knowledge of NGO/Donor policies and their compliance requirements in respect of Procurement and wider supply chain activity
• Strong interpersonal and communication skills including influencing, negotiation and coaching.
• Excellent organisational skills, with the ability to juggle multiple tasks with competing priorities and simultaneously stick to deadlines, whilst maintaining relationships with suppliers and customers
• Excellent reporting skills, particularly the ability to quickly develop clear and concise delivery tracking, scheduling or pricing, donor, monthly KPI reports
• Willingness to undertake field travel as required and work in difficult environments according to travel environments.
• Excellent oral and written communication skills; fluency in spoken and written English;
• Knowledge of Procurement systems (Ariba, ProSave etc)
• Commitment to and understanding of Save the Children’s aims, values and principles

Desirable: Procurement system experience

Additional Job Responsibilities:

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

BEHAVIOURS (Values in Practice)

Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyze complex sets of relationships and situations
• Holds self and others accountable

Ambition

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates the highest levels of integrity.